Free wedding seating chart tool

Wedding Seating Chart

Paste your guest list, arrange your tables, and seat every guest in minutes — then print the whole wedding seating chart, matching table numbers, and place cards straight from your browser. Free, no account, nothing to install.

100% free
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Your list stays on your device

You're looking at the sample project (Ava & Noah, 24 guests).

Start your wedding seating chart

Paste your guest list, pick round or long tables — the planner creates the tables and seats everyone for you.

Tables

24 guests22 seated2 unseated3 · 24 tables · seats

Guests

24 guests · 2 unseated

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Ava Bennett
Bride
Assign Ava Bennett to a table
Noah Kim
Groom
Assign Noah Kim to a table
Margaret Bennett
Family
Assign Margaret Bennett to a table
David Bennett
Family
Assign David Bennett to a table
Sun-Hee Kim
Family
Assign Sun-Hee Kim to a table
Jong-Su Kim
Family
Assign Jong-Su Kim to a table
Chloe Fisher
Maid of honor
Assign Chloe Fisher to a table
Marcus Reed
Best man
Assign Marcus Reed to a table
Priya Raman
Vegetarian
Assign Priya Raman to a table
Diego Alvarez
Assign Diego Alvarez to a table
Zoë Walker
Vegan
Assign Zoë Walker to a table
Sean O'Neil
Assign Sean O'Neil to a table
Grace Liu
Assign Grace Liu to a table
Tomás de la Cruz
Assign Tomás de la Cruz to a table
Hannah Brooks
Assign Hannah Brooks to a table
Eli Thompson-Gray
Assign Eli Thompson-Gray to a table
Maya Patel
Assign Maya Patel to a table
Robert Smith Jr.
Assign Robert Smith Jr. to a table
Ingrid Larsen
Assign Ingrid Larsen to a table
Jamal Carter
Assign Jamal Carter to a table
Sofia Rossi
Assign Sofia Rossi to a table
Daniel Okafor
Assign Daniel Okafor to a table
Aunt Carol
needs a seat
Assign Aunt Carol to a table
Ben Rivera
needs a seat
Assign Ben Rivera to a table

Tables

22 seated · 24 seats · 3 tables

Loading your project…
Capacity of Head Table8/8
Capacity of Table 28/8
Capacity of Table 36/8

Make place cardsFolded name cards from this exact list Print table numbersYour tables, styled and numbered Create the seating signWelcome board sorted by table or A–Z

400-guest capacity

2–20 seats per table

3 print styles

A4 & US Letter tested

What a wedding seating chart really does for your reception

A wedding seating chart is more than a pretty diagram — it is the single plan your venue, caterer, and master of ceremonies all work from on the day itself.

When 120 guests arrive at once, the wedding seating chart decides whether dinner starts on time or forty minutes late. Waiters know exactly which table carries the vegan meals, the DJ finds the best man without a scavenger hunt, and your venue manager sees at a glance how the room must be set up the night before. That is why this wedding seating chart tool keeps the floorplan, the guest list, and every printout in one place.

Couples often discover the real value of a wedding seating chart only after skipping it: long queues at the door, divorced parents seated shoulder to shoulder, and a head table with three empty chairs where the grandparents should be. A finished wedding seating chart prevents every one of those small disasters before they happen.

Every wedding seating chart starts with the RSVP list

Before you drag a single table, confirm who is actually coming. Export your RSVPs into a simple list — one name per line is enough — and paste it into the planner above. The wedding seating chart tool creates a guest record for each line, keeps duplicates intact (yes, two Aunt Carols happen), and marks everyone who has no seat yet so nobody quietly disappears from the plan.

Round tables or long tables on your wedding seating chart

A 60-inch round typically seats eight; a 72-inch seats ten. Long banquet tables seat about three guests per metre on each side. The planner lets you mix round, long, and head tables on the same wedding seating chart, and each table shows a live “seated / capacity” counter so you can trust the math while you rearrange.

How to build your wedding seating chart in four steps

The planner above is the whole wedding seating chart workflow — no separate app, no export step, no lost file between tools.

Everything you do is saved automatically in your browser, so the wedding seating chart survives a refresh, a closed laptop, or a week of procrastination. If your browser blocks storage, the tool tells you plainly and offers a JSON backup instead — your guest names are never uploaded anywhere.

Paste your guest list (one name per line, or Name, Table, Meal) and import it in one click.
Add round, long, or head tables and set each capacity between 2 and 20 seats.
Assign guests by dropdown or click — or let auto-fill seat everyone in list order while you fine-tune.
Print the wedding seating chart as a floorplan plus per-table lists, then jump to matching table numbers and place cards.

Wedding seating chart capacity: how many guests fit per table

Capacity is where most wedding seating chart plans quietly break — this is the arithmetic that keeps yours honest.

The fastest way to break a wedding seating chart is to promise seats that physically exist nowhere. A 60-inch round fits eight comfort plates; squeezing ten works only with small chargers and patient guests. Long tables at 70 cm per guest keep elbows off the centrepieces. Families with small children usually need two free seats for strollers, so plan capacity, not just headcounts.

As you assign guests, every table on the wedding seating chart shows its occupancy, and the tool refuses to seat an eleventh guest at a ten-seat table — with a clear explanation instead of a silent failure. That one guardrail has saved more receptions than any spreadsheet ever will.

From wedding seating chart to printed stationery

A finished plan becomes stationery in one click: the same guest list that fills your wedding seating chart prints as numbered table cards, folded place cards, and a welcome-board seating sign — all in the same three print styles, so the whole reception set looks like one collection.

Start with the chart, then open Table Numbers, Place Cards, or the Seating Sign from the links inside the planner. Each page reads the very same project from your browser, so renaming a table on the wedding seating chart instantly updates every printed piece.

Five wedding seating chart mistakes this planner prevents

The planner is built around the exact ways a real wedding seating chart fails.

Orphaned guests: the unseated counter stays visible until the number reads zero.
Overpacked tables: capacity is enforced per table, never guessed.
Deleted tables that eat guests: removing a table returns its guests to the unassigned list — nobody vanishes.
Stale prints: every printout regenerates from the current wedding seating chart, not an old screenshot.
Last-minute chaos: auto-fill seats everyone in list order in one click, so you always have a valid plan to print, then keep refining.

Print your wedding seating chart for the venue and vendors

The print view rebuilds your wedding seating chart as clean vector pages: page one is the floorplan with every table in position, the following pages list each table's guests, and anyone still unseated gets their own page so they are impossible to forget. A4 and US Letter are both tested layouts.

Hand the floorplan to your venue, the lists to the caterer, and keep a copy at the welcome table. Because the wedding seating chart prints as text — not a canvas screenshot — names stay razor sharp on paper and reprints take seconds when plans change the night before.

Wedding seating chart FAQ

Is this wedding seating chart really free?

Yes. Building the wedding seating chart, importing guests, arranging tables, and printing the chart, table numbers, place cards, and seating sign are all free, with no account and no watermarks.

Where is my guest list stored?

Entirely in your own browser (IndexedDB, with a local backup). Nothing is uploaded, and names never appear in URLs or analytics. Use the JSON backup in Import & Export to move a wedding seating chart between devices.

How many guests can the wedding seating chart handle?

The planner is comfortable with up to 400 guests — a 12-table, 120-guest reception renders instantly, and printouts paginate automatically across as many pages as the wedding seating chart needs.

Can guests sit at a specific chair, not just a table?

This version assigns guests to tables, not individual chairs — exactly what venues and caterers need. The floorplan draws chairs as a visual guide while the wedding seating chart tracks the assignment that matters.

What paper sizes are supported?

A4 and US Letter for every printed item, with cut guides for cards. The wedding seating chart, table numbers, place cards, and sign all preview the exact sheet before you print or save as PDF.

Sources & further reading

Wedding Table NumbersPrint 1–40 numbered table cards in three styles, A4 or Letter.

Wedding Place CardsTurn your guest list into folded name cards in one click.

Seating Chart SignWelcome-board poster sorted by table or A–Z, auto multi-page.

Seating Chart TemplatesMinimal, Botanical, and Editorial looks for your printed chart.

How to Make a Seating ChartHow to make a wedding seating chart in four live, guided steps.

Alphabetical Seating ChartEvery guest from A to Z with their table number.